September Staff Council Meeting Minutes


Bevan Burgamy

Recorder's Full E-Mail Address: 
Groups audience: 
Date meeting was held: 
Thursday, September 16, 2010 - 3:00pm
Next Meeting Date: 
Thursday, October 21, 2010 - 3:00pm
Location of Next Meeting: 

Chappell Hall 113


Present: Bevan Burgamy, Tammie Burke, Reese Cohn, Coby Dixon, Toi Franks, Kim Gore, Jennifer Graham, Liz Havey, Greg Mahan, Jen Maraziti, Janey McDade, Tracy Norris, Paul Sanford, and Lori Strawder.

Regrets: Erin Warnock.

Guests: Clyde Boone, Greg Brown, Brandy Horne, David Johnson, and Stacy Smith.
Approval of minutes: Minutes approved

Delegate Replacement: After Jack Hill’s departure from GCSU, Greg Mahan will be taking his place on Staff Council.

President: Holidays/Vacations
President has the right to close the campus the day before a holiday but the time would need to be counted as vacation.
Received mixed feedback: What happens if someone has run out of time or if someone is new and does not yet have leave? Some people may not want to take a vacation day for various reasons.

Suggestion: Option for each department to decide to close. Not to fully close campus but to leave it open to the departments. Perhaps the president can say if the day off would be a hardship on anyone, they have the option to come to work.

Suggestion: Could it be a 1/2 day?

Recommendation is to not do it this year but further communication will occur with the president to offer some suggestions. Jen will discuss some of the suggestions with the President.

Parking Appeals: Staff Representative
Toi Franks represented Staff Council at the Parking Appeal Committee yesterday.
The meetings are once a month, every 3rd Wednesday at 3:00 p.m.
Toi, Bevan, Janey, and Reese will all be in the rotation to serve on the Parking Appeals Committee. They can call on each other to cover if needed.

Town Hall Meetings
The Executive Committee is looking to establish a few town hall meetings in October.
During the meetings there will be discussions about staff council, suggestions for events, and any concerns staff council may be able to address.
There will be three separate opportunities to attend to accommodate as many schedules as possible. One meeting around the plant operations schedule and the others during the morning and another at lunch.

The main goal is to find out what GCSU staff need from their staff council.

Input from meeting attendees on topics to cover at the town hall meetings:
-       Budget, budget cuts that may affect staff
-       Ennis, plants break room-- needs renovating
-       Staff development funds (marketing it to campus)
-       Feedback forms
-       Ideas for morale-trying to get more people involved and interested in networking

Suggestion: Use index cards to write down questions and then compile, review and offer feedback (perhaps on our website).

Suggestion: Smaller: have 2-3 delegates set up in different locations around campus to gain more insight into what staff want.

Executive Committee will meet again and more information is to come.

State $4,579.54
Foundation $3,324.26

Committee Reports:
-       RPIPC: confidential contact forms for students, Common meeting time re-addressed
-       SAPC: sponsorship policy: submitted to senate for vote at the next meeting.

Staff Development: 7 individuals have used it since the start of this fiscal year. Jack Hill was on the committee, Greg Mahan will be taking his place. The last meeting Toi brought in the staff development guidelines and asked that people review the guidelines today and then vote.
New guidelines were approved.

No new information

No new information to report.
The results from the last election were used to replace Jack Hill.

Town Hall Meetings

Special Projects:
Volunteer days, couple of events in October (aboretum, ARF pet walk, potato drop, MLK day, etc.)
Handing over intramurals to Bert Rosenberger.
Special Events Calendar - for whole year and semester will be added to webpage and email blasts.

Report from Chair Person:

Old Business:

New Business:
-       Meal plan 20 block meal plan ($90). Bi-weekly, deducted over 6 pay periods and monthly paid (over 3 months). Applications are available at the front desk at the Dining Hall.

-       Request: Develop a common training time (Greg Brown) possibly in December so it doesn't conflict with providing service to the students.

Staff Council home:
Kim Gore will check with HR to see if we can put the plaques in their building.

Next meeting will be October 21st at 3:00 p.m. in Chappell Hall 113.

Adjournment at 4:00 p.m.