February Staff Council Minutes

Recorder: 

Bevan Burgamy

Recorder's Full E-Mail Address: 
Groups audience: 
Date meeting was held: 
Thursday, February 17, 2011 - 3:00pm
Next Meeting Date: 
Thursday, March 17, 2011 - 3:00pm
Location of Next Meeting: 

Museum Education Room

Minutes: 

Staff Council

February 17, 2011

Minutes


Present: Jen Maraziti, Toi Franks, Tammie Burke, Bevan Burgamy, Tracy Norris, Jennifer Graham, Erin Warnock, and Greg Mahan.
Regrets: Liz Havey, Lori Strawder, Janey McDade, Reese Cohn and Kim Gore
Guests:  Jessica Rehling, Beth McCauley, Tim Brooks, Evita Shinholster, Randy Monnett, and Stephanie Jones.

Approval of the Minutes
There was not a quorum at the start of the meeting so the minutes from December and January could not be approved and will be on next month’s agenda.

Treasurer's Report
State: $7, 579.47
Foundation: $3,285.64

Committee Reports
University Senate:
-          RPIPC: No new information.
-          SAPC: Senate approved the religious observance policy.
Staff Development: 12 people have used staff development funds. $1,513 total has been used this year. The committee is working to finalize a workshop on eating healthy on a budget. The hope is to video the workshop so it can be accessed online and archived.
Communications: No new information.
Bylaws & Elections:
-          Delegate election results:
o   Administrative Services: Tim Brooks, Lee Martin, and Greg Mahan.
o   Student Affairs: Jennifer Graham
o   The President’s division did not have a nomination and no election took place. Total current and new delegates was 12, therefore the Executive Committee appointed 3 delegates for a total of 15 delegates.
o   The Executive Committee appointed: Beth McCauley, Randy Monnett, and Jess Rehling.
o   New delegates will serve the 2011-2013 terms.
          
-          Officer Elections:
Karen Higgs has agreed to conduct the officer and senate elections as the past chair (Joe Windish) has a schedule conflict. Nominations should be emailed to Lori by 5 p.m. February 18th. Nominees will be confirmed Monday, February 21, 2011.
Schedule of elections:
Chair- February 22nd
Vice Chair- February 23rd
Treasurer & Secretary- February 24th
Senators- February 25th (The chair will be one senator position, the others will need to be elected.)

-          Motion for Past Chair Duties:
Motion to change the bylaws, paragraph number three. The immediate past chair person will be responsible for election duties for officer and senate elections.
A vote was taken and it was passed.

          
Special Projects:
Starting the planning for staff appreciation week. All new delegates are welcome to help. Staff Appreciation week is April 18th-22nd.

Sustainability Committee (Stephanie Jones):
There are research projects being funded by grant money designated for green efforts.
There have been new cardboard recycling bins placed around campus.
They plan on presenting something at the research conference at GCSU in April.
Greg Brown reported the eco friendly buses are now in use.
Earthfest is happening in April.

Executive Committee:
-          Proxy Proposal:
We have some people who cannot regularly attend Staff Council meetings right now. Proposal for delegates unable to attend to assign a proxy that could vote in their place.

Some feel uncomfortable having people speaking on their behalf. Another issue was that the proxy was not elected into the delegate spot and might conflict with the people that voted for the original delegate.

Another option may be to ask input ahead of time from those who will not be able to attend.

Suggestion: If delegates are not able to make the meetings regularly, they might consider resigning and letting someone else who can fill the obligation step up.

Suggestion: To change the time of the meeting to accommodate schedules.
The option for a time change would be the morning. The only concern is the evening shift people would not be able to attend meetings if they wanted to.

This will be discussed further at the next meeting.

-          Update on Plant Operations concerns:
Employees and supervisors were split into two different meetings and asked what some of the issues have been. Employees and supervisors had similar issues; administration and human resources are working on the issue. Plant is getting an employee handbook and will gain a human resources representative designated for their staff.

-          Shared Leave Bank vs. Shared Leave Poole:
Questions were raised on the new policy if it were to be adopted.
The shared leave pool would be a program that employees could elect to participate in if they wanted.  Employees wishing to be a part of the pool would opt in during the annual Open Enrollment.

Could immediate family emergencies be included in our sick leave policy?
This was denied at the Board of Regents when it was considered for the entire USG. Diane is going to retake it to BOR and speak just for GC.

Probation period before being able to use leave:
There is already a 6 month probation period on leave so this should not be an issue.

Shared leave bank and shared leave pool cannot coincide at the same time. If we choose to go forward with the pool, the bank will be obsolete. It will be one or another.

The shared leave pool would allow people to donate sick or annual leave.

This will be presented at University Senate in March. Diane will be giving presentations on comparing both options:
Shared Leave Forums:
March 29, 2011 10:00 a.m. Peabody
March 30, 2011 2:00 p.m. A&S Auditorium

Please come to the forums and ask questions.

-          Holiday Committee:
The holidays were chosen previously in the past by one person. A committee is being formed and will go into effect starting summer. Staff will be included in the committee. Jen is working on a survey to send out to staff to gather information on preferences of holidays.

-          4.0 Customer Service Training will begin March 1.

-          Jen has requested that the president to hold a forum to answer staff questions. We would like to receive questions for the president ahead of time, please ask people in your respective areas for questions they would like addressed. The suggestion for the forum time is 10:00 a.m. on Wednesday, March 23, 2011 but has not yet been solidified by the President’s Office.

Old Business: None.

New Business:
The state staff council meeting will be held in Macon. We are hosting the meeting at the Macon Center and we are thinking of providing some refreshments. $200 is the amount suggested to sponsor for refreshments.

Adjourned at 3:59 p.m.