August Staff Council Minutes

Recorder: 

Erin Warnock

Recorder's Full E-Mail Address: 
Groups audience: 
Date meeting was held: 
Thursday, August 18, 2011 - 2:00pm
Next Meeting Date: 
Thursday, September 15, 2011 - 2:00pm
Location of Next Meeting: 

Museum Education Room

Minutes: 

August 18, 2011

Present: Tim Brooks, Bevan Burgamy, Toi Franks, Jennifer Graham, Liz Havey, Greg Mahan, Jen Maraziti, lee Martin, Beth McCauley, Tracy Norris, Jess Rehling, Erin Warnock
Regrets: Reese Cohn, Coby Dixon, Randy Monnett, Paul Sanford
Visitors: Paul Jahr, Ellen Paulish

Meeting called to order at 2:12 p.m.

Minutes approval for July meeting tabled until September meeting.

Treasurer’s report: State funds, $6417 left. $583 used for staff development. Starting balance: $7,000  
As of 7/31/11 there was $3,137.53 left in Foundation account. Starting balance: $3,500

Committee Reports
Senate: No update
Development: Bevan sent Staff Development email to campus and people are using the funds available to them.
Communications: Liz is working on fall newsletter. Update from committee due by 9/15. Any ideas of things to include should be sent to the committee. They have an outline for website changes but if anything needs to be changed let them know.
Bylaws: Beth stated that the count has been received for nominations.
Special Projects: No update

Shared leave: Interim President Stas has the shared leave information to review and Diane is working on generating a policy based on the feedback received at the Shared Leave Forums.

Flex time: Jen has requested to be added to the State Staff Council listserv so she can survey how other schools do flex time.

The presidential open forum is scheduled for Sept. 21 in Magnolia from 10-11 a.m.

SC open forums scheduled for Aug. 23 at 10 a.m. in SAC and Aug. 25 at 3 p.m. in the MAX Banquet room.

Tracy announces there’s a new procedure for reserving the banquet room and it’s time restricted around meals.

Sustainability committee needed a representative. Tracy volunteered.
Parking will meet every 3rd Wednesday. Lee will go monthly and Tim will be backup.
Shared leave meets as needed with Beth as representative.
Jen asked how we can incorporate faculty into staff events. i.e. workshops, events, etc.

Jen attended the State Staff Council meeting and one their goals is to get their bylaws approved by the University System of Georgia.

The State Staff Council Conference is set for Oct. 5-6 at UGA and will focus on customer service.

Old business: Is there a need for a communications officer or should it be the chair of the committee? The decision was made to reflect at the end of this fiscal year to see if the current committee would recommend this.

New business: Jennifer Graham stated that she was asked about a space just for staff (i.e. lounge). It was decided that this person would be contacted to investigate it further.

Staff Council needs a space to store its archives.

The Executive Committee needs to know the dates/times of committee meetings so that they can float among them.

Ellen Paulish asked about campus signage and was told that it is being actively worked on.

Signage at crosswalks was mentioned. Executive Committee will follow up.

An HR question was brought up: If an evaluation is given and you sign it and another person gets it and adds to it after signing is this appropriate? Executive Committee  will check on this.

Meeting adjourned at 3 p.m.