GCSU Staff Council Minutes December 17, 2009

December Staff Council Minutes

These minutes submitted by: Mandy Peacock on 1/8/10 at 12:14 PM.
Next meeting: January 21, 2010 3;00 Chappell 113

Staff Council Minutes
December 17, 2009
Attendance • Toi Franks, Karen Higgs, Jen Maraziti, Janey McDade, Suzy Michael, Mandy Peacock, Lori Strawder, Erin Weston, Joe Windish
Regrets • Clyde Boone, Tammy Burke, Kim Gore, Jennifer Graham, Liz Havey, Jack Hill, Patti Weimer
Guests • Susan Allen, Diane Kirkwood
1. Joe Windish called the meeting to order at 3:04 pm

2. Minutes from the previous meeting were approved unanimously

3. Concerns regarding employees being paid correctly in regard to overtime and comp time was brought to the attention of Staff Council after the November meeting. Joe Windish, chair, immediately met with Diane Kirkwood and Susan Allen, to address the concerns and invited both to address Staff Council at this meeting regarding ADP. The guests shared that plans are in the works to bring someone to campus to offer additional training opportunities. Training for managers and end users will be offered at different times during the campus visit. Areas of greatest need for training include leave requests, student employees, where everything can be located on ADP, and general input. Karen Higgs reported that in her position as secretary for the USG State Staff Council, she has heard similar complaints from other institutions. The state chair will meet with Wayne Guthrie, Vice Chancellor for Human Resources, to discuss this and other issues in January. Another issue raised is that departments are establishing protocols for how time is to be reported in addition to the use of ADP. The need for a standard policy for campus was raised and will be addressed to the use of ADP. The need for a standard policy for campus was raised and will be addressed by the appropriate administrative offices. A final suggestion was made that a FAQ should be made available for employees.

4. Treasurer Report
Toi Franks reported there was $2841.81 in the foundation account and $7739.74 in the state account. 15 employees, with a few more to count, have taken advantage of Staff Development Training funds to date.

5. Communications
Erin Weston reported there has been a lot of positive feedback on the first staff e-newsletter. Thanks were given to Barbara Monett for help with the design and layout of the newsletter. The next e-newsletter is scheduled to be sent out in March. Erin asked for ideas for the next •Spotlight•. One name suggestion has been submitted for the e-newsletter, GSCU Fun And News.

6. Awards
Karen Higgs and Erin Weston volunteered to help this committee with Staff Excellence awards this year. Karen suggested we speak with Bill Wendt to improve the video that is shown at the ceremony. Joe Windish suggested Steven Price as another alternative.
7. Bylaws/Elections
Lori Strawder stated a timeline for elections has been developed.
January 8 • Email staff in each division to inform them of elections and how many positions are available in their specific division.
January 11-15 • Nominations for delegates collected
January 25-29 •Election of delegates
February 18 • Invite new delegates to Staff Council meeting so they can learn about officer positions and what is available.
February 19-26 • Nomination and election of new Staff Council Officers and University Senate Officers
March 1 • Election results for University Senate Officers reported to University
It was suggested that supervisors be sent an email requesting approval for the staff member to be nominated for the position. The email would describe what the duties will be as well.
8. Old Business
9. New Business
Karen Higgs brought to the table the possibility of Staff Development Grants. She stated the grants could be used for many purposes for staff development on campus (i.e. Webinars, speakers, etc.). A form is currently being modified to request funds. Erin Westin made a motion to move forward with this idea and Lori Strawder 2nd the motion. The vote by Staff Council was
unanimous. Hopefully this will be in place by FY11.

The meeting was adjourned at 4:18p.m.

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