GCSU Staff Council Minutes February 28, 2008

Staff Council

These minutes submitted by: Maria E. Gordon on 3/4/08 at 12:02 PM.
Next meeting: Thursday, 3/27/08, 3:00 p.m., Bobcat Dining Room


Staff Council Minutes
Thursday, February 28, 2008
3:00 p.m., Bobcat Dining Room

Present: Clyde Boone, Jr., Toi Franks, Maria Gordon, Karen Higgs, Neil Jones, Jen Maraziti, Stacey Milner, Gina Peavy, Judith Sanders, Monica Starley, Bessie Storey, Lori Strawder, Lori Watson, Keeno Weaver, Patti Weimer, Joe Windish, and Jamie Wright

Regrets: Lee Snelling

Absent: Erin Lineberger

Guests: Bevan Burgamy, Liz Havey, Dr. Rachel Schipper, Dave Terrell, and Erin Weston

Call to order: Gina Peavy called the meeting to order at 3:05 p.m.

Approval of the minutes: A motion was made, seconded, and approved to accept the minutes of the January meeting as written.

Treasurer•s Report (Jamie Wright): The balance in the general account is $3020.87. The balance in the foundation account is $1679.57. Staff Council approved a donation in memory of Willie Dunn, Janie Dunn•s late husband. Staff Council approved a food allocation of $200 for the Health/Benefits Fair.

Committee reports:
a) Nominations & Elections (Patti Weimer): Gina Peavy verified attendance of current & newly elected delegates that were eligible to vote. Patti distributed the ballot form. The results were:
Vice-Chair: Stacey Milner
Secretary: Joe Windish
Treasurer: Toi Franks
Senators: Stacey Milner, Lori Strawder, and Joe Windish
Senate Committee Members: Monica Starley and Patti Weimer
b) Staff Development & Communications (Toi Franks): We received a total of 8 requests, 4 continuing education & 4 off campus, for a total of $710.
c) Staff Excellence Award (Stacey Milner): The proposed guidelines for the nomination and selection process were forwarded to the Bylaws Committee for consideration. The committee is working to establish other staff awards or forms of recognition. Please forward any suggestions to Stacey at stacey.milner@gcsu.edu.
d) Bylaws (Monica Starley): Lori Watson volunteered to replace Virginia Simmons on the Bylaws Committee.
e) Adoption of Holiday Family (Lori Watson): Lori was invited to meet with Kendall Stiles of the GCSU GIVE Center and two representatives from our local Salvation Army Center to continue discussion of some communications issues experienced during the 2007 campaign and suggest ideas for future communication needs/options for the Staff Council Holiday Family program. The meeting went very well and all who were involved feel the results of these conversations will help immensely with future campaigns.
f) Campus Connections (Lori Watson): The campus connections committee reconvened and is now comprised of four Staff Council members representing the original committee. Committee members are:
Clyde Boone, Karen Higgs, Lori Strawder (co-chair), Lori Watson (co-chair).
Karen Higgs has stepped down from her co-chair position in preparation for her change in responsibilities in the upcoming year as Chair. Lori Strawder has accepted the position of co-chair to fill the position previously held by Karen Higgs.
To remind the council, the Campus Connections program will serve to provide newly hired staff of GCSU with an on campus "connection" who will serve not only as a supplemental resource for information but also as a welcoming member of the GCSU community to help ease the transition for the new employee during the early weeks of his/her employment at GCSU.
g) Special Projects (Jamie Wright): The Homecoming Office Decorating contest was a great success. Special thanks to those who served as judges and to Greg Brown for providing transportation for the judges.
h) PTAC (Lori Strawder): Lori reminded everyone of the upcoming closure (Monday, March 3) of the Adams Hall & Bones House parking lots. The closure is necessary due to construction involving the upgrading of the dorms. The restructuring of the Adams Hall parking lot is included in this project.

Reports from the chairperson:
None

Old Business:
a) Health/Benefits Fair (Lori Strawder): The event is scheduled for Thursday, March 6 from 9:00 am • 3:00 pm in the Magnolia Ballroom. Volunteers are still needed. Lori distributed a volunteer sign-up sheet. Thanks to those that have already volunteered.
b) Smoke-free campus (Karen Higgs): Karen & Lori Watson were approached by several people in their division to discuss the possibility of GCSU going to a smoke-free campus. In particular, one person mentioned GMC having gone 100% smoke-free a few years ago to comply with the Safe and Drug Free Schools and Communities Act. GMC was the only high school/middle school campus in the state that was not smoke-free. The question about our compliance with this act stems from having the Early College students on campus.
This question has also been posed to Dave Groscelose who is facilitator for the staff wellness work-group that is part of the campus wellness initiative directed by Dean Gangstead.
c) Homecoming (Joe Windish): Joe distributed the text for the two Staff Council banners, one black & white and the other in color. Two delegates will carry the banner in front of the Staff Council float in the Homecoming Parade. Anyone interested in being on the float should arrive in the Peabody Lot at 1:00 on Saturday, March 1.
d) Staff Council Website (Joe Windish): Joe will send the link to the revised Staff Council website to Gina Peavy for distribution to the delegates. Joe will create a Google doc to capture changes and suggestions.
e) 2009 State Staff Council Conference (Stacey Milner): Four new members were added to the SSCC: Mandy Peacock, Greg Brown, Amy Gaines, Carol Brown. Todd Shiver agreed for the Jazz Band to perform. The committee will follow up with him in the summer of 2009. Amy Gaines is working on webpage for registration and conference information. The committee is waiting for Dr. Leland to approve the speaker for the conference. The committee is working on breakout sessions and slogan for conference. The next meeting will be March 14 at 3:00 p.m. in the President•s Conference Room.

New Business:
a) Conflict Resolution (Dr. Rachel Schipper): Dr. Schipper distributed a brochure entitled, •Managing Conflict•. Dianne Kirkwood, Director of Human Resources, is the intake person for Georgia College & State University. Please visit http://www2.gcsu.edu/conflictresolution/ for more information regarding the Conflict Resolution Committee.
b) Campus Wellness Planning Committee (Patti Weimer): Patti explained the initiative is composed of a university wide committee, as well as three sub-committees designated for employees, students, and planning for the new wellness facility. The committees recently presented information to Dr. Sandy Gangstead, Dean of the School of Health Sciences. If you have suggestions for survey questions, please send them to Patti at patti.weimer@gcsu.edu.
c) Class Schedule (Maria Gordon): A question was raised in Maria•s area regarding the annual class schedule. In the past, the Registrar•s Office had the ability to roll the class schedule information from one year into another. This practice was discontinued. As a result, support staff must enter all course information each term rather than making changes to the existing schedule. Can this issue be readdressed? This concern will be forwarded to the Registrar, Kay Anderson.
d) Green Initiative (Lori Watson): For more information regarding the Green Initiative at GCSU, please visit http://info.gcsu.edu/intranet/green. National Earth Week is April 17-23 and Earth Day is April 22.
e) MidSouth Federal Credit Union (Toi Franks): Effective March 1, the MidSouth Federal Credit Union branch on campus will be open 11 am • 3 pm. When GCSU mandated the direct deposit of employee pay, MidSouth Federal Credit Union extended its hours to accommodate employees needing to withdraw funds. Gina Peavy will contact Pete Shield, the Vice President of Business & Finance, regarding this issue.

The meeting was adjourned at 3:55 p.m. Regularly scheduled meetings are: March 27, April 24, May 22, and June 26. All meetings are scheduled at 3:00 p.m. in the Bobcat Dining Room. Other meetings may be added as needed and regularly scheduled meetings may be changed in the event of scheduling conflicts.


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