GCSU Staff Council Minutes April 24, 2008

Staff Council

These minutes submitted by: Maria E. Gordon on 4/28/08 at 9:10 AM.
Next meeting: Thursday, 5/22/08, 3:00 p.m., Bobcat Dining Room

Staff Council Minutes
Thursday, April 24, 2008
3:00 p.m., Bobcat Dining Room

Present: Clyde Boone, Jr., Maria Gordon, Karen Higgs, Erin Lineberger, Jen Maraziti, Gina Peavy, Judith Sanders, Lee Snelling, Monica Starley, Lori Strawder, Lori Watson, Keeno Weaver, Patti Weimer, and Joe Windish

Regrets: Toi Franks, Neil Jones, Stacey Milner, and Jamie Wright

Absent: Bessie Storey

Guests: Herby Agnew, Chris Ellis, Liz Havey, Dr. Doug Oetter, Dave Terrell, and Erin Weston

Call to order: Gina Peavy called the meeting to order at 3:05 p.m.

Approval of the minutes: A motion was made, seconded, and approved to accept the minutes of the March meeting as written.

Treasurer•s Report (Karen Higgs): The balance in the general account is $488.52. The balance in the foundation account is $44.57.

Committee reports:
a) Nominations & Elections: none
b) Staff Development & Communications (Karen Higgs): We received a total of 9 requests, 3 continuing education & 6 off campus, for a total of $1104.50.
Joe Windish provided an update on the Staff Council website. A student designed the website. Joe hopes to address the feedback received and take over maintenance of the site by August 1.
c) Staff Excellence Award (Lori Watson): Any delegates that would like to help choose the winner, please email Stacey at stacey.milner@gcsu.edu. The meeting will be Monday, April 18 at 3:00 p.m. in Parks Hall, room 205.
The ceremony will be Friday, May 2 at 9:00 a.m. in the MSU lounge. The food for the ceremony has been ordered.
d) Bylaws (Monica Starley): The proposal regarding the Staff Excellence Award was tabled due to timing. The committee did not want to make changes while the Staff Excellence Award Committee was in the process of selecting a recipient.
e) Adoption of Holiday Family: none
f) Campus Connections (Lori Strawder): In addition to the proposal they distributed at the last meeting, the committee has created a Campus Connections webpage; a set of guidelines for the Campus Connections Committee and the Connectors; an application form for the Connectors; a card for the Connectors to give to the Connectees; a data log sheet for the Connectors to record questions, concerns, and feedback; and a Feedback form for the Connectees. All forms will be made available on the webpage which will be linked to the Staff Council webpage. Everything will be available for review by Staff Council by the May meeting. They are asking for feedback from Staff Council at the June meeting on what they have done so far. Also, they need any Frequently Asked Questions that anyone can think of from Staff Council. They would like as many of these as they can get by the May meeting. However, since adding FAQ's will be an ongoing process of updating the FAQ's, the Campus Connections Committee will continue taking questions indefinitely. Please forward any feedback and FAQ's to Lori Strawder and Lori Watson at lori.strawder@gcsu.edu and lori.watson@gcsu.edu.
g) Special Projects: none
h) PTAC: none

Reports from the chairperson:
a) Jeans for Genes Day: On Thursday, May 1, 2008, anyone wishing to participate may donate $5 to Cystic Fibrosis and wear Jeans for Genes. Delegates will collect the donations and pass out the "Jeans for Genes" stickers.
Also - on the afternoon of May 1, we will organize a photo session for all those participating. Please plan to wear your "Jeans for Genes" and come out for the photo session! For more information about Cystic Fibrosis, please visit http://www.cff.org/Great_Strides/JenniferJones5267.
b) Staff Council Retreat (Karen Higgs): The retreat is scheduled for Friday, July 18. The location will be announced at a later date. Current & incoming delegates should attend. This day is set aside to draft our annual report & plan for the upcoming year.

Old Business:
a) 2009 State Staff Council Conference (Lori Watson): The committee created a proposed budget based on the attendance of 200 people.
1) In the past, the conference had 112 attendees with GCSU being no more than 3 hours from everyone. We are more likely to see a VERY high attendance rate.
2) This budget consists of food, hotel expenses for the guest speaker, conference supplies and give-a-ways. If you would like a copy of the proposed budget you can request one from Stacey (stacey.milner@gcsu.edu).
3) Stacey met with Linda, the catering manager, last Tuesday. The budget will be revised in the next couple of days based on their conversation.
4) The registration fee for the conference will be $70. If you register early, $75. If you register late, there will be a late fee. Registration dates have not yet been determined. Continuing education will handle the registration for the conference. They will charge a fee of $9. That fee will come out of the $70, leaving the conference with $61 per person as their conference charge.
5) A separate account will be created for the State Staff Council Conference funds.
6) Amy Gaines created some mocked-ups for the conference web page. They will meet with Wesley for his approval of either of the mock-ups for the page.
7) They worked out a deal with Appraisals Ink printing company. They can offer totes for about $3.00 with the printing. The committee is interested in having both sides printed, so we are waiting to see what the additional cost would be for that.
8) Upcoming discussions: Guest Speakers, Sessions, & Call to Conference
9) Next committee meeting will be May 16, 3:00.

New Business:
a) GCSU License Plate Campaign (Herby Agnew): GCSU needs to secure 500 license applications by July 1. Herby solicited Staff Council•s support in the Division/School competition. The division/school that has the highest percentage of applications by 5:00 p.m. on May 15 will receive a wine & cheese reception. Herby will post updated tallies to encourage friendly competition between divisions/schools.
Herby distributed applications & brochures. Tables will be set up on front campus and at A&S fountain. Lunch will be provided for those assisting at the tables. Individuals that sign up will receive a sticker indicating they have purchased a tag. Currently, we do not have a delegate in the School of Business. Deanie Waddell has agreed to coordinate the effort in the School of Business. You may access the information online at http://www.gcsu.edu/tag/.
b) GCSU Green Initiative & Campus Recycling Program (Dr. Doug Oetter): Dr. Oetter presented information related to this initiative. The Georgia College & State University Green Initiative is an effort to incorporate the principles of sustainability and environmental planning into the short-term and long-term activities of our university, and to share our knowledge with the surrounding community in an effort to make our world more ecologically responsible. He solicited Staff Council•s support. For more information, please visit http://info.gcsu.edu/intranet/green/.
c) GCSU forms (Judith Sanders): Judith expressed frustration with completing standardized forms, being notified that she completed an outdated form, and having to complete the process all over again. Gina Peavy shared that a website (http://info.gcsu.edu/intranet/forms/) with frequently used GCSU forms was created by a student. Perhaps, this site just needs to be updated. Joe Windish suggested taking this issue to the Resources, Planning, and Institutional Policy Committee.

The meeting was adjourned at 4:25 p.m. Regularly scheduled meetings are: May 22 and June 26. All meetings are scheduled at 3:00 p.m. in the Bobcat Dining Room. Other meetings may be added as needed and regularly scheduled meetings may be changed in the event of scheduling conflicts.

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