GCSU Staff Council Minutes September 27, 2007

Staff Council

These minutes submitted by: Maria E. Gordon on 9/28/07 at 2:07 PM.
Next meeting: Thursday, 10/25/07, 3:00 p.m., Bobcat Dining Room

Staff Council Minutes
Thursday, September 27, 2007
3:00 p.m., Bobcat Dining Room

Present: Maria Gordon, Stacey Milner, Neil Jones, Toi Franks, Judith Sanders, Lee Snelling, Jen Maraziti, Clyde Boone, Jr., Joe Windish, Monica Wood, Julia Huprich, Lori Watson, Erin Lineberger, Jamie Wright, Patti Weimer, Keeno Weaver, and Gina Peavy

Regrets: Karen Higgs and Lori Strawder

Absent: Virginia Simmons

Guests: Dianne Kirkwood, Greg Brown, Chris Brown, and Dave Terrell

Call to order: Gina Peavy called the meeting to order at 3:05 p.m.

Approval of the minutes: A motion was made, seconded, and approved to accept the minutes of the August meeting as written.

Committee reports:
a) Treasurer•s Report (Jamie Wright): The balance in the general account is $6856.23. We received a $500 increase in our funding from the foundation. Therefore, our new balance in the foundation account is $2987.00.
b) Nominations & Elections • No report at this time
c) Staff Development & Communications (Julia Huprich): Julia attends all New Employee Orientation sessions. The committee is currently updating the Staff Council website.
d) Staff Excellence Award (Stacey Milner): Stacey will confirm the day/time of the next Staff Excellence Award ceremony with Dr. Leland•s calendar.
e) Bylaws (Monica Wood): The committee is halfway through the bylaws revision process. They are using the University Senate bylaws as a model for the revision. Currently, they are focusing on redefining Staff Council•s function & mission statement. Their goal is to present the proposed changes to Staff Council in October 2007.
f) Adoption of Holiday Family (Lori Watson): The details should be available in late October/early November.
g) Campus Connections (Lori Watson): No report at this time
h) Special Projects (Jamie Wright): The committee is preparing the table centerpieces for the state Staff Council conference.
i) PTAC (Patti Weimer): Patti gave a brief summary of current PTAC agenda items including the redesign of the Ennis lot exit in order to address concerns with the crosswalk and the distribution of parking spaces in the Bell lot.

Reports from the chairperson:
a) Staff Forum: The forum is scheduled for Thursday, October 11 at 2:00 p.m. Please continue to send any issues or concerns from your constituents to Gina. Joe Windish stated the results of the technology survey will be presented at the open forum. Gina also hopes to present the result of the staff survey at the open forum.
b) Work/Life Survey: Previously, Staff Council was asked to address ways the university could recognize staff outside of existing recognition programs. A suggestion was made to require recipients have at least 10 years of service in order to be eligible. It is our understanding the committee•s intent is to propose recognition that is not term based.
c) Discussion of plan for identifying University Senate Representatives from Staff Council: Gina distributed a beginning draft of a proposal. A discussion followed that led to the decision to turn this issue over to the Bylaws committee. The committee will include this issue in the bylaws revision process and present it to Staff Council with the other changes.
d) Staff Survey: Gina distributed surveys to the delegates. The deadline for submission is October 3. Gina will put a link to the survey on Staff Council•s website. She will send a campus-wide email to all staff directing them to the link. Delegates are asked to distribute the survey within their division.

Old Business:
a) State Staff Council Conference (Gina Peavy): Gina reminded everyone about the conference next week. University Senate representatives were asked to submit regrets for next Friday•s meeting. Julia Huprich and Jen Maraziti volunteered to attend the meetings for two Staff Council delegates attending the conference.

New Business:
a) Benefits Fair (Dianne Kirkwood): Dianne is looking into the possibility of merging the annual Benefits Fair & Wellness Fair. The Benefits Fair will not be held this year. However, Human Resources will send out email correspondence, information packets, and hold information sessions. There will be significant changes in the health benefit plan. There will also be open enrollment for the dental plan.
b) Day care (Toi Franks): A staff member raised the question of on-site day care. Dianne Kirkwood stated this is one of the issues they are dealing with under the Work/Life survey.
c) Delegate for Academic Affairs division (Gina: There is currently a vacant delegate position in the Academic Affairs division due to an elected delegate changing positions across division lines. Per our bylaws, any delegate position vacated due to removal, resignation or termination of employment shall be replaced with the next chosen person from the last ballot election. Maria Gordon will contact this person to see if they are willing to serve.

The meeting was adjourned at 4:10 p.m. Regularly scheduled meeting are: October 25, November 29, December 20, January 24, February 28, March 27, April 24, May 22, and June 26. All meetings are scheduled at 3:00 p.m. in the Bobcat Dining Room. Other meetings may be added as needed and regularly scheduled meetings may be changed in the event of scheduling conflicts.

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