GCSU Staff Council Minutes April 5, 2007

Staff Council

These minutes submitted by: Maria E. Gordon on 4/10/07 at 8:39 AM.
Next meeting: Thursday, 5/17/07, 2:00, Library Conference Room


Staff Council meeting
Thursday, April 5, 2007
2:00 p.m., 301 Parks Hall


Present: Maria Gordon, Julia Huprich, Joe Windish, Karen Higgs, Lilia Biktyakova, Jamie Wright, Stacey Milner, Ruby Griffin, Keeno Weaver, Neil Jones, Jen Maraziti, Gina Peavy, Janie Dunn, and Patti Weimer

Absent: Lori Watson, Toi Franks, Monica Wood, Vicki Folendore, and Lee Snelling

Guest: Dr. Rachel Schipper, Judith Sanders, Clyde Boone, Jr., Lori Strawder, and Virginia Simmons

Call to order: Gina Peavy called the meeting to order at 2:04 p.m.

Approval of the minutes: A motion was made, seconded, and approved to accept the minutes of the February meeting as written.

Committee reports:
a) Treasurer•s Report (Karen Higgs): The balance in the general account is $2,478.67. The balance in the foundation account is $546.75. Expenses associated with the Staff Excellence Ceremony and the Ice Cream Social were encumbered.
b) Campus Connections (Karen Higgs): Auxiliary Services will provide one meal per semester for each mentor/mentee pair. Please submit common frequently asked questions associated with new employees to Lori Watson at lori.watson@gcsu.edu for inclusion on the website.
c) Parking & Transportation Advisory Committee (Lori Strawder): The committee recently met for the first time. Some of the ideas currently in discussion are: shuttle route, new lot acquisition, park & ride/carpooling, reevaluation of approval of reserved parking spaces, and tiered registration for parking permits based on rank & seniority. Please forward ideas or suggestions to Lori Strawder at lori.strawder@gcsu.edu. There will be no parking fee increases this year.
d) Staff Excellence (Julia Huprich): The Staff Excellence Ceremony was moved to April 25 due to a conflict with the President•s calendar. The ceremony will be held at 9:00 a.m. in the MSU lounge. Nominations are due by Friday, April 13. Due to technical difficulties, the online submission form is no longer an option. All entries should be mailed to CBX 2377.
e) Staff Development Funds (Neil Jones): A motion was made, seconded, and approved to adopt a deadline of April 15 as the end of year deadline for requesting staff development funds. If the deadline falls on a weekend, the deadline will roll to the next business day. Neil Jones will update all documents and send an email to the campus community.

Reports from the chairperson:
a) A committee was formed during the last meeting to discuss guidelines for selecting staff representation on University Senate. Due to the recent Senate bylaw changes and University Senate deadlines regarding staff representation for 2007-2008, delegates were chosen for a one year appointment until the committee could establish guidelines for a future selection process. The following Staff Council delegates will serve on University Senate for the 07-08 term: Gina Peavy, Karen Higgs, Stacey Milner, and Lori Watson. Two staff non-Senator positions were available on Senate sub-committees for 2007-2008. A call for volunteers to serve was sent via email to all current & incoming Staff Council delegates. A ballot was distributed. Monica Wood and Joe Windish were chosen to serve in this capacity.

Old business:
a) Staff survey (Gina Peavy): A sample survey was distributed to all delegates. Please provide any feedback regarding the survey to Gina Peavy at gina.peavy@gcsu.edu.

New business:
a) Year end fund requests
1. Public Safety:
a. A written request detailing their needs will be submitted for review.
2. Physical Plant:
a. A request was made for two printers to place in each of the locations they currently have computers to allow them to print material from the new EAPPs system. Joe Windish offered to check with DTS on the availability of surplus printers. A question was raised regarding the feasibility of maintaining the printers (cartridges, paper, etc.) if they were installed.
b. A request was made for hats or uniform shirts.
3. Data regarding the cost of each request will be collected and presented before a decision is made.

The meeting was adjourned at 3:05 p.m. The next regularly scheduled meeting is May 17. All meetings are scheduled for 2:00 p.m. Other meetings may be added as needed and regularly scheduled meetings may be changed in the event of scheduling conflicts.


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