GCSU Staff Council Minutes November 9, 2006

Staff Council

These minutes submitted by: Maria E. Gordon on 11/13/06 at 3:42 PM.
Next meeting: Thursday, 1/11/07, 2:00 p.m., Parks Hall 301


Staff Council meeting
Thursday, November 9, 2006
2:00 p.m., Library Conference Room

Present: Jamie McDuffie, Toi Franks, Ruby Griffin, Lori Watson, Julia Huprich, Janie Dunn, Patti Weimer, Joe Windish, Lilia Biktyakova, Keeno Weaver, Gina Peavy, Neil Jones, Jen Maraziti, Maria Gordon, Stacey Milner, Monica Wood, and Vicki Folendore

Absent: Karen Higgs and Lee Snelling

Guests: Jennifer Whidby and Anne King

Call to Order: Gina Peavy called the meeting to order at 2:10 p.m.

Approval of Minutes: A motion was made, seconded, and approved to accept the minutes of the September meeting as written.

Treasurer•s Report: Postponed for next meeting due to absence of Treasurer.

Committee Reports:
a) Staff Development (Janie Dunn) • Currently, $2502 in staff development funds has been utilized. Current & proposed staff development fund guidelines were distributed to members. A motion was made, seconded, and approved to vote on the adoption of the revised guidelines. A motion was made, seconded, and approved to accept the revised guidelines. The revised guidelines may be viewed at http://info.gcsu.edu/intranet/staff_council/November_06_Guidelines.htm.
b) New Employee Mentoring (Lori Watson) • The committee is made up of the following members: Lori Watson (co-chair), Karen Higgs (co-chair), Patrice Terrell (HR representative), Allia Carter (consultant), Ginger Eady, Grace Edwards, Randy Gilman, Crystal Hurt, Annette Mitchell, Brenda Roberts, Don Smith, and Lori Strawder. The committee is using the University of St. Louis as a model. Their next meeting will be some time before Thanksgiving. Once the concept is developed, a decision should be made regarding who will maintain the program.
c) Adoption of a Family for Holidays (Lori Watson) • The committee is waiting for details regarding the family from Kendall Stiles. They hope to send an email & flyers to the campus community some time next week. Glenn & Mary Jane Phillips have agreed to donate a computer for the family. Counseling Services has decided to donate gifts to the family rather than exchanging gifts within their office.
d) Staff Excellence Award (Julia Huprich) • The ceremony is scheduled for December 14 at 9:00 a.m. The anticipated location is MSU lounge. In the past, members outside of this committee helped with the ceremony. Julia will send an email to those whose assistance is requested. GCSU Foundation, PawPrints Bookstore, MidSouth Federal Credit Union, and the Department of Athletics are the sponsors of this year•s prizes.

Reports from Representatives:
a) Term Limits (Neil Jones) • There is a proposal in the University Senate Bylaws & Governing Concepts that will increase staff representation. A discussion was held regarding the preference of term limits (1 year, 2 year, or 3 year).
b) Updated on meeting with Plant Operations (Lilia Biktyakova) • Lilia met with the Grounds Crew. Several concerns were raised regarding the replacement of the Training Coordinator in Human Resources, the scheduling of events after 3:00 p.m. on Friday (pay day), an appeal process for the results of the pay study, supplying hats, and offering free flu shots.
c) Email Notices (Jen Maraziti) • Jen asked that members include •Staff Council• and •please respond• in the subject title of any email sent regarding Staff Council that required a response.
d) Update from President•s Commission on Diversity (Monica Wood) • Monica provided an update regarding the structure of positions included in this area. The Director of Institutional Equity position has been filled by Yves-Rose Saintdic. Also included in this area are a Disabilities Specialist, The Women•s Resource Center, Multicultural Affairs, The All Faith Alliance, and The Rainbow Alliance.
e) •Pop a Top• Campaign Update (Monica Wood) • We hope to launch campaign in December at the Staff Excellence Ceremony. Negotiations are in progress regarding donations of can drinks that will be served at the ceremony. The tabs will be removed on site and collected to launch our campaign.

Old business:
a) Report on State Staff Council Meeting • A total of 5 members attended the meeting in Fort Valley. They reported about sessions attended and gifts given.
b) Kudos to Staff Council Representatives • Kudos to Joe Windish on his appointment to the Technology Committee and Julia Huprich for her recent presentation at University Senate.

New business:
a) Collecting Supplies for Soldiers - Supplies are being collected through November 17. Suggestions of baby wipes, sandwich bags, and water were mentioned.
b) Homecoming • Homecoming is scheduled for the week of 2/5/07-2/10/07. A variety of events are planned including Alumni weekend, a Homecoming parade, and a Homecoming game. Tickets will be distributed to those attending each event. A drawing will be held at the game and prized awarded in three categories (Alumni, Student, and Faculty/Staff). A request has been made for a donation towards the faculty/staff prize. A vote was tabled until a Treasurer•s report can be given.
c) Payroll Deduction for Technology Purchases • Joe Windish briefly mentioned a plan that would allow staff to purchase technology equipment using payroll deduction as the means of payment.
d) Christmas Savings Account (MidSouth Federal Credit Union) • A brief discussion was held regarding the use of MidSouth Federal Credit Union•s Christmas savings account.

Adjournment:
The meeting was adjourned at 3:45 p.m. Regularly scheduled meetings are: January 11, March 8, and May 17. All meetings are scheduled for 2:00. Other meetings may be added as needed and regularly scheduled meetings may be changed in the event of scheduling conflicts.


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