GCSU Staff Council Minutes January 25, 2001

Staff Council Minutes

These minutes submitted by: Erica Freitag on 2/1/01 at 10:30 AM.
Next meeting: Thursday, March 22nd at 2:00 p.m. in 113 Chappell

GCSU Staff Council
January 25, 2001
Chappell 113 at 2:00 p.m.


Delegates present: Cindy Diaz (Chair), Crystal Miller, Terri Pope, Ann Portwood, Clay Cadwell, Bill Bloodworth, and Jenny Gettis (Past Chair). Robert Ethier and Kendall Stiles recorded the minutes.

Other members present: Quintus Sibley, Ex-Officio

Guest: Andy Clark, IPPA

Cindy Diaz called the meeting to order and asked everyone to review the minutes that were posted electronically. Clay Cadwell made a motion to approve the minutes; it was seconded by Jenny Gettis and passed. Each delegate was given an agenda and a packet of handouts.

Report on Staff Surveys

Andy Clark discussed the Staff Surveys, passed out sheets, and discussed how the surveys went from 1999 to 2000. He asked for suggestions for updates in February so that they can update the survey in March. Discussion took place regarding the problem of getting the forms to the Physical Plant employees and scheduling time for them to take the surveys once they were distributed. Quintus inquired about the surveys and noted the lowest scores are getting higher. The deadline for edits to be sent to IPPA is February 9th.
Edits may be sent to Cindy Diaz or Andy Clark.

Report from The G.I.V.E. Center

Kendall Stiles gave her report regarding Community Service Projects.

1) Bowl for Kids Sake on February 27th from 5:00 p.m. to 10:00 p.m.
2) Relay for Life at Walter B.Williams Park on April 20th and 21st
3) Blood Drive on February 5th in MSU Lounge

Follow-up on Table Talk

Cindy Diaz gave us feedback from Kyle Cullars about the purpose of Table Talk. Table Talk was intended to facilitate academic interaction between faculty and students outside of the classroom. It was never intended as a ?get acquainted? time and there are limited resources. Based on this information, Cindy asked the delegates if they felt we should continue to pursue this and add Staff Council funds to the project. Robert Ethier motioned to wait on any further action on it due to the wording of the message from Kyle and Kendall seconded the motion. It passed.

New Business

Cindy Diaz discussed the new policies concerning timesheets. She sent out an e-mail in December the delegates to remind people in their areas of the deadlines for Payroll and time sheets. After the call for agenda items, there were several written and verbal requests for Staff Council to add this to their next meeting. During the open discussion questions were raised about the policies, why time was critical and could their pay be held legally. A copy of the letter from the Board of Regents was reviewed and the following statement was read: ?Deadlines for submitting timesheets and Personnel Action notices to the Payroll office should be developed and enforced. Timesheets submitted after the deadline should be processed in the following pay cycle.?

Cindy Diaz told the delegates she could not address all of the questions raised. Bonnie Sims said she would be willing to hold a discussion with Staff Council and Staff if questions and concern remained. Clay Cadwell proposed having a meeting with Human Resources to clarify issues. Cindy agreed to request an official meeting with Bonnie Sims and Sallie Guy at 2:00 p.m. on February 1st. If they are available at this time, an official email will be sent informing the staff of the meeting and requesting concerns to be submitted to Cindy Diaz. Employees are ENCOURAGED to attend this meeting if they have questions about the procedures.

Discussion was held regarding the upcoming elections and the several delegates who would be ending their one-year term on Staff Council. The following will end their term this spring:

Clay Cadwell
Priscilla Hooks
Kendall Stiles
Clarice McLin
Crystal Miller
Barbara Monnet

In order for the elections to be held, a list of employees by division needs to be provided to the Vice President/President by the end of March. Last year due to the changes in the Bylaws, we did not allow enough time. The list provided last year included some people with faculty status. The list will be reviewed and matched with the list of people eligible to vote in faculty meetings. This should eliminate duplication.

Robert Ethier reported on the University Council meeting. Quintus discussed the review of the statues and gave a brief discussion of the proposal for Faculty Senate to change to University Senate.

There was some discussion that if the term University is in the name it implies the university as a whole rather than faculty or a structure similar to University Council. This is still in the discussion and review phase. Cindy Diaz hoped it would include the Chair of Staff Council as a non-voting member similar to the Faculty Meeting.

Next, Quintus discussed the tuition increase and the status of the proposed increases and other funding initiatives.

Other Business

Terri Pope talked about how hard it was for staff to get away to attend staff council meetings and other meetings on campus. Instead of having a separate Staff Meeting with the President, it was suggested that we let the March 22nd Staff Council meeting date stand and encourage staff campus-wide to attend. Cindy Diaz will inform the President?s Office and request that reminder e-mails of the forum include the importance of allowing staff to attend.

Terri Pope and Ann Portwood will try to co-chair a Staff Council Relay for Life team. They will confirm this on February 1.

Meeting adjourned at 2:55 p.m.

Next meeting is scheduled for March 22, 2001 at 2:00 p.m. in Chappell 113.

Respectfully submitted,
Erica L. Freitag

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