GCSU Staff Council Minutes September 14, 2000

Staff Council Minutes

These minutes submitted by: Erica Freitag on 9/19/00 at 4:28 p.m.
Next meeting: October 19, 2000 at 2:00 p.m. in Chappell 106

GCSU Staff Council
September 14, 2000
Chappell 113 at 2:00 p.m.


Delegates Present: Priscilla Hooks, Robert Ethier, Barbara Monnett, Clay Cadwell, Terri Pope, Ann Portwood, Bill Bloodworth, Clarice McLin, Ainsley Eubanks, Kendall Stiles, and Erica Freitag who recorded the minutes.

Advisor to Staff Council: Quintus Sibley

Excused: Alma Hall and Crystal Janes

The meeting was called to order by Cindy Diaz, Chair. This being the first Staff Council meeting of the year, no minutes were read. Each delegate was given an agenda and a list of delegates printed from the website. The meeting began with the introduction of the delegates.

Kendall requested Staff Council to assist with "Think Pink Week" to raise money for breast cancer awareness by selling pink ribbons and links for $1.00 each. On Monday, September 18th Kendall will have a table set up giving away pink lemonade and information. Tuesday, September 19th will be GCSU Denim Day. If someone purchases a pink ribbon they can wear blue jeans, along with their pin, on Tuesday. There will be a "send-off" for Beth Rushing on Wednesday, September 20th at 7:00 p.m. in the A&S Auditorium. Everyone should wear something pink. Delegates should accept cash and the money is due to Kendall by 12:00 noon on Wednesday. September 20th. Larger donations will be accepted and checks should be made payable to "Avon Breast Cancer 3 Day".

Agendas for Staff Council meetings will follow Robert's Rules of Order according to the official statutes. Staff Council has two committees and their membership is as follows:

1) Nominating & Elections Committee
Priscilla Hooks, Chair
Bill Bloodworth
Barbara Monnett

2) Staff Development & Communications
Robert Ethier, Chair
Ann Portwood
Clarice McLin

The Semester Award was tabled from last year so that the new delegates could discuss this item. The award was suspended last year to investigate the possible duplication of awards. We were awarding $100 once each semester. Clay Cadwell made a motion for this item to be sent to a committee and Terri Pope seconded the motion. The motion carried. Discussion took place and delegates heard various suggestions for the composition of this committee. Clay Cadwell made a motion that the committee should be composed of four delegates (one from each area) and they should solicit input from the GCSU staff. Terri Pop seconded the motion and the motion carried. The committee will report back to Staff Council at the next meeting. Delegates to serve on this committee are as follows:

1) Kendall Stiles, Student Affairs, Co-Chair
2) Clay Cadwell, Academic Affairs, Co-Chair
3) Alma Hall, Business & Finance Division (if she so agrees)
4) Robert Ethier, President's Staff

The next item on the agenda were two amendments to the Bylaws. Lynn Allen has proposed the following amendment to the Staff Council Bylaws:

IV. Meetings

"G. Quorum

A majority of the members of the Staff Council shall constitute a quorum for meetings of the Council. The current edition of Robert's Rules of Order shall be the authority for the rules of conduct of meetings of the Staff Council."

The second item is to decide if we would like Ms. Cecile Parker to serve on Staff Council as an advisory member without voting privileges. The position would be listed as Secretary to the President. Amendments must be proposed at a regular meeting and approved by at least a 2/3 of the members at the next meeting. Please come prepared to vote on both of these at the next meeting on October 19th.

The Staff Kitchen Cabinet, a standing committee, will continue to meet and the new schedule has been sent out. When sending out the new schedule, it was noted that Student Affairs did not have representation on this committee. Erica Freitag was added to the committee, with Kendall Stiles as her back-up. Staff Council will inquire with Cecile Parker about getting a copy of all members of the Staff Kitchen Cabinet and the
Faculty Kitchen Cabinet.

The Kitchen Staff Council dates/times are listed below:

Friday, September 29, 2000 2:00 p.m. to 3:30 p.m.
Wednesday, October 18, 2000 3:30 p.m. to 5:00 p.m.
Wednesday, November 15, 2000 2:30 p.m. to 4:00 p.m.
Friday, December 15, 2000 3:30 p.m. to 5:00 p.m.

President DePaolo had a conversation with Cindy Diaz recently regarding the tuition increase and the additional funding that GCSU will be receiving. She wanted Staff Council to know that the money will be used university wide and that although the paper reported the funds as going towards faculty positions only, this would in fact open up funds in other areas for staff. President DePaolo asked if we would like to have a small forum to discuss this, but we felt it was not necessary at this time and that similar questions could be answered at the open forums.

Cindy Diaz attended the University Council meeting and gave us an update of items discussed and voted on during that session. Next we discussed whether or not to have a Staff Reception since we do have a foundation account that can be used for refreshments. The Awards Committee that was set up today will consider this.

There was no Treasurer's Report. Ainsley Eubanks gave the State Representative report. The 7th Annual University System of Georgia's Staff Conference will be on October 5-6, 2000 in Marietta. Staff Council paperwork is due to Robert Ethier for processing by September 28th. Do not fill out the commitment and check request form - he will do one form for everyone. The proposed Staff Council dates for 2000-2001 are:

September 14, 2000
October 19, 2000
December 14, 2000
March 15, 2001
June 14, 2001

Quintus updated us on the status of the white form, which now requires your supervisor's signature before you can apply for another job on campus. The Business Affairs Council is being resurrected and they will consider that policy, the workplace violence policy, and the solicitation policy. We hope to know something in the next 30 days.

Meeting adjourned at 2:55 p.m.

Respectfully submitted,
Erica L. Freitag

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